Ocean Cargo Transportation Export Consignment Procedures

Shipment terms in ocean cargo credit verification

After receiving the credit verification, it is necessary to review the shipment terms in the verification, such as the shipment period, settlement period, loading port, destination port, whether transshipment or partial shipment is allowed, and whether specific shipping companies, vessel names, and classifications are designated. Some verifications may require various certificates, such as routing certificates, registry certificates, etc. These terms and regulations should be considered based on policies, international customs, and whether they are reasonable or feasible in accepting or making revision requests.

Ocean cargo stocking and inspection

According to the provisions of the export contract and the credit verification regarding the types, specifications, quantities, packaging, and other aspects of the goods, the export goods should be prepared timely, qualitatively, and quantitatively, and apply for inspection and certification. Refrigerated goods must be properly chilled to ensure that they meet the temperature requirements during shipment. Goods listed in the "type list" stipulated by the inspection agency and those goods for which the inspection agency is requested to issue certificates according to the credit verification and the trade contract need to be inspected by the inspection agency before export customs clearance. Some exported goods require weight verification, some require plant and animal quarantine or health and safety inspections, etc., all of which need to be handled in advance and obtain qualified inspection certificates. Preparations for shipment should be completed, and the goods and certificates should be complete before consignment can be processed.

Ocean cargo booking and shipping

After preparing the export consignment note, the consignment booking procedures can be entrusted to the international ocean freight shipping company. The freight forwarder will sort and classify the consignment according to the specific requirements of the shipper, and promptly book cargo space with the shipping company or its agent. The shipper can also directly book cargo space with the shipping company or its agent. Once the shipping company or its agent signs the loading list, the booking work is completed, which means that the transportation contract between the shipper and the carrier has been concluded.

Ocean cargo insurance

Once the cargo space is booked, if it belongs to the seller's insurance, the transportation insurance procedures for the goods can be processed. The insurance amount is usually based on the CIF price of the invoice plus an additional amount (the additional amount is agreed upon by both the buyer and the seller. If not agreed upon, it is generally 10%).

Ocean cargo centralized port area

After the ship's loading plan is determined, the consignor should process the centralization procedures within the specified time according to the port entry notice, and promptly transport the export goods to the centralized port area and wait for loading. It is important to maintain close contact with the port, shipping companies, transportation companies, railways, and other relevant departments to complete the procurement work on time and prevent work detachment from affecting the loading schedule.

Ocean cargo customs clearance

Once the ocean cargo is centralized in the port area, the completed export goods customs declaration form, together with the loading list, invoice, packing list, inspection certificate, export contract, foreign exchange verification form, and other related documents are submitted to the customs for export declaration. After the customs inspector has verified and approved the goods, they can be shipped.

Ocean cargo loading

Before loading the goods, the tallyman representing the ship collects the loading list and the receipt for the goods that have been cleared by the customs. They are then sorted according to the cargo plan and loaded onto the ship. During the loading process, the freight forwarder appointed by the shipper should have someone at the scene to monitor the loading progress and handle any problems that may arise. After loading is completed, the chief tallyman and the ship's first mate jointly sign the bill of lading and deliver it to the consignor. If the tallyman discovers a defect or poor packaging in a particular batch, it is noted on the receipt and signed by the first mate to determine the responsibility of both the shipper and carrier. However, as the consignor, you should strive to obtain a clean bill of lading without annotations.

Completion of ocean cargo loading

In addition to issuing a shipping notice to the consignee, the shipper of the international ocean freight shipping companies can exchange the bill of lading with the shipping company or its agent for the shipped bill of lading, and the transportation work will come to an end.

Production of ocean cargo documents and settlement

Once the settlement documents specified in the contract or the credit verification are in order, within the valid negotiation period specified in the contract or the credit verification, submit them to the bank to handle the settlement procedures.