The Operation Process of Documents in the Ocean Freight Logistics

Ship unloading documents handled by the carrier: After receiving the manifest, cargo stowage plan and sub-manifest, the carrier's agent will go through the customs formalities for the entry of the ship's cargo, and issue a notice of arrival to the consignee. Documents are distributed to ports, tally and other units. After the ship arrives at the port, the tally company will tally the goods according to the manifest and guide the unloading according to the cargo stowage map. When the cargo is overfilled or damaged, the overfilled or damaged cargo list or the damaged cargo list will be prepared, and it will be provided to the relevant units after being signed by the deputy general manager. From the consignment of the goods by the consignor to the collection of the goods by the consignee, several major shipping documents and their circulation procedures are as follows.

Ⅰ. Ocean freight logistics shipping documents (handled by the shipper)

The shipper fills out the consignment form (including the consignment note, the loading note, the receipt note, etc.). Since the contents of these three documents are roughly the same, they are combined into a form and printed at one time.

Consignment note: The shipping logistics consignment note is also a power of attorney for warehouse booking, which includes the shipper, ship name, destination port, cargo name, mark and number, number of pieces, weight and other items. The shipper handles the consignment to the carrier's agent with this one-way ticket. After the agent accepts the carrier, he fills in the name of the carrier in the form, keeps the consignment note, and returns the other copies to the shipper. The shipper or its agent shall go through the export declaration formalities at the customs. After the customs agrees to release, it will stamp the release stamp on the shipping list, and the shipper or its agent will ship the goods to the port warehouse or ship directly. Then the shipper will send the loading and receiving slips to the tally company. After the ship arrives at the port, the cargo will be tallied and loaded onto the ship. After each shipment is loaded on the ship, the chief mate will keep the loading slips and sign the receiving slips. The tally company returns the receipt to the shipper, and the shipper exchanges the bill of lading from the agent with the receipt. After that, the shipper waits for the bank to settle the foreign exchange with the bill of lading, and sends the bill of lading to the consignee.

Shipping Note: The shipping document issued by the carrier. It is a document issued by the shipping company or its agent to the shipper or freight forwarder after accepting the shipper's application for consignment. The carrier's agent fills in the loading list and the cargo manifest according to the consignment note, and according to the carrier's requirements, prepares the cargo stowage map according to the cargo manifest. After the ship arrives at the port, the ship will keep a copy after sending it to the chief mate for review and signature. These documents need to be provided to the agent and forwarding carrier's port of discharge agent. Preparation of sub-manifest: The agent will revise the cargo manifest according to the actual situation of the shipment, and go through the formalities for the ship's departure to the customs after being signed by the chief mate. Fill in the freight list according to the shipping logistics manifest, and send it to the carrier's unloading port agent and shipping company.

Ⅱ. Ocean freight logistics unloading documents (handled by the consignee)

Receipt: It is a cargo receipt issued by the chief mate of the carrier ship to the shipper after the goods are loaded on board, indicating that the goods have been received and loaded on board. After receiving the original bill of lading, the consignee exchanges the bill of lading with the agent of the carrier; after the agent issues the bill of lading, it must keep the contents of the original bill of lading, manifest and bill of lading consistent; After the formalities, go to the port warehouse or the ship to pick up the goods; after the seaborne goods are cleared, the bill of lading will be kept in the port warehouse for future reference. When the consignee actually receives less than the bill of lading or is damaged, it must obtain a cargo overrun or damaged cargo bill, and claim it from the carrier through an agent.